Archived Collection Level

This document describes a particular collecting level for the Digital Library SunSITE. For an overview of the collecting and preservation levels see the Digital Library SunSITE Collection and Preservation Policy.

Archived Designation

The Archived designation denotes material that is hosted on the Digital Library SunSITE, and for which The Library of the University of California, Berkeley makes a commitment to keep the intellectual content of the material available in some form on a permanent basis. Information on the SunSITE can be upgraded to Archived status at any time, but once it has achieved such status it cannot be downgraded. Items or collections designated as Archived are denoted by this graphic: . Responsibility for maintaining access to archived items or collections may be passed on to major national digital archives if and when such organizations become available. Refer to Preserving Digital Information: Report of the Task Force on Archiving of Digital Information for more information.

Levels of Access to Archived Material

There are three levels of access to SunSITE collections that have received Archived designation. Which level is appropriate at any one time is dependent upon a number of factors, including perceived need for the information, local server load, storage capacity, replication in other locations or formats, etc. The levels of access are:

• Online - Mounted on hard disk. The default level of access unless otherwise noted.
• Near-Line - Mounted on tertiary storage devices such as robotic tape drives, optical jukeboxes, etc. that can be accessed with a small delay in response.
• Off-Line - Stored on media not immediately accessible to an online user; for example: unmounted disks, acid-free paper, etc.

Review Criteria for Assigning Archived Status

The following characteristics are considered when deciding to assign Archival status to Digital Library SunSITE material.

• Perceived usefulness of the material
• Perceived life-span of the material (is it likely to always be of significance?)
• Availibility of the material elsewhere (Is the SunSITE the only location that is hosting it?)
• Uniqueness of the material (Are we the only insitution that can host the material? e.g., primary sources)
• Commitment by another institution to archive the material

Preservation Review Procedure

Collections or collection items will be reviewed by the appropriate library selector and others as necessary before receiving the Archived designation. Any collection or collection item that has achieved archived status will be so designated with this graphic: Questions about specific collections or collection items should be directed to the SunSITE Project Manager at manager@sunsite.berkeley.edu.

Copyright © 1996 UC Regents. All rights reserved.
Document maintained at http://sunsite.berkeley.edu/Admin/archived.html by the SunSITE Manager.
Last update 6/7/96. SunSITE Manager: manager@sunsite.berkeley.edu