For very large collections, we also include the
<controlaccess> terms in the series descriptions, but this
is only done for very large collections (1,000+ linear ft.).
-Steve
On Mon, 7 Dec 1998 08:06:24 -0800 (PST) Susan Hamburger
<sxh@psulias.psu.edu> wrote:
| Merrilee, I know HOW to encode the subject element in EAD, and I've seen
| WHERE the Library of Congress places theirs. I bought the tag library hot
| off the press at the SAA meeting in Orlando. My question for the listserv
| is twofold:
|
| 1) Will all the repositories be adding subject access terms?
|
| 2) Where will everyone place them in the finding aids? In a general
| location following the scope and content note, or within each series
| description?
|
| Sue
|
| At 03:44 PM 12/4/98 -0800, you wrote:
| >Sue, I hope I am answering the question. I assume you mean in EAD.
| >
| >We (UCB) have not been doing this yet. Like everyone else, have been
| >busily converting paper-based finding aids, which did not contain
| >controlled subject terminology. However, since EAD does allow for this,
| >and since this project is relatively small, as far as the number of
| >finding aids it will contain, we can certainly undertake this.
| >
| >The obvious way to do this is using the <subject> element. Here is how I
| >think it should work.
| >
| >[This example is basically ripped off from the EAD 1.0 tag library, p.
| >234, and if you don't have the tag library you should get it. It contains
| >tagged examples, which I find invaluable--please forgive my attempt to
| >show how I think this should work]
| >
| ><archdesc level="collection" langmaterial="eng">
| ><did>...</did>
| ><controlaccess><head>Selected Search Terms</head>
| > [other possible elements and text]
| ><controlaccess><head>Subjects:</head>
| > <subject encodinganalog="610">Central Pacific Railroad
| >Company--Pictorial works</subject>
| ></controlaccess>
| ></controlaccess>
| > [other possible elements and text]
| ></archdesc>
| >
| >I'd be interested to hear what you are doing at Penn State. I know that
| >others on this list also have thoughts on this, so sure, let's have a
| >discussion!
| >
| >Merrilee
| >
| >On Fri, 4 Dec 1998, Susan Hamburger wrote:
| >
| >> Could we please have some discussion on the listserv about adding
| >> controlled vocabulary subject access terms to the finding aids? Are you
| >> including them? If so, where?
| >>
| >> Sue
| >>
| >
| >
| >
********************************
Steven Mandeville-Gamble
Special Collections Librarian for Manuscripts Processing
Dept. of Special Collections
Stanford University Libraries
Green Library
557 Escondido Mall, rm. 351
Stanford, CA 94305-6004
Phone: (650) 725-3478 Fax: (650) 723-8690
Email: stevenmg@sulmail.stanford.edu
********************************