[MOA2-WP] DAOLOC question for EAD and Access database

Susan Hamburger (sxh@psulias.psu.edu)
Tue, 22 Dec 1998 09:04:46 -0800 (PST)

HELLO! I hope some of you are working over these holiday weeks. As I get
ready to embed the DAOLOC in the EAD finding aids and work with the Access
database, we need to resolve what we are going to name each image.

Can we as a group decide on the naming convention so we don't accidentally
duplicate a name (especially if we use numbers) and to readily identify the
image as belonging to the specific institution?

When Daniel Pitti was here last week to help me straighten out my EAD to
XML to HTML display issues, among others, he suggested

<DAOGRP>
<DAOLOC ROLE="thumbnail" SHOW="embed" ACTUATE="auto"
ENTITYREF="item5219.t"></DAOLOC>
<DAOLOC ROLE="reference" SHOW="new" ACTUATE="user"
ENTITYREF="item5219.r"></DAOLOC>
</DAOGRP>

The "item5219" is the individual image number in the Pennsylvania Bridges
Collection that was assigned during processing.

When we played with the beta version of the MOA2 Access database, we used
H-PABRI1.01, H-PABRI1.02, etc. as our numbering to identify the image as

H = Historical Collections and Labor Archives (unit within Special
Collections)
PABRI= Pennsylvania Bridges Collection (name of collection)
1 = part of collection being scanned
.01 = photograph being scanned

For the Order of Railway Conductors and Brakemen we used H-ORDER1.01, etc.
H = Historical Collections and Labor Archives (unit within Special
Collections)
ORDER = Order of Railway Conductors and Brakemen
1 = Minute Book A
.01 = November 16, 1884 (date of minutes)

We need to decide now what we're going to call the images so we can
properly embed the DAO in the EAD finding aid. Would it make sense to use
a combination of the two systems to identify the image (H-PABRI1.5219.t) or
use the simpler naming convention (H-PABRI1.01.t )? Should we be adding
PSt at the beginning to identify the image as belonging to Penn State
(PSt-H-PABRI1.01.t)?

What are y'all doing out there?

On another note, in the EAD finding aid are you expanding your container
list to include a listing of the images being scanned (e.g., for Minute
Book A, listing all the dates), or only listing the broader approach
(Minute Book A, Minute Book B, etc.) and then pointing to an artificial
table of contents for the user to navigate through the scanned minutes by
date? It seems that listing all the dates in the EAD is way too
cluttering. But then where will the "table of contents" (the EBIND "page
turner" reside)?

Sue

Susan Hamburger, Ph.D.
Manuscripts Librarian
Special Collections Dept.
W342 Pattee Library
The Pennsylvania State University
University Park, PA 16802
814/865-2067
FAX 814/863-5775
sxh@psulias.psu.edu